SARDIS, MS - ADMINISTRATIVE ASSISTANT
3.
7 Sardis, MS Sardis, MS Full-time Full-time Estimated:
$31.
4K - $39.
7K a year Estimated:
$31.
4K - $39.
7K a year 10 days ago 10 days ago 10 days ago Description:
Inca Presswood Pallets is a manufacturer of Engineered Molded Wood(TM) pallets, core plugs, and extruded wood blocks, along with other engineered wood products located in Sardis, MS.
We are currently looking for a qualified Administrative Assistant working primarily the day shift, full time with competitive pay, and excellent benefits including 401k and paid vacation.
Job Purpose:
The Administrative Assistant works in a support role to the Plant Manager, Accounting Manager, Corporate HR Manager, Shipping Coordinator, and Executive VP, as well as other company and corporate colleagues.
The successful Administrative Assistant is an energetic professional who doesn't mind wearing multiple hats.
Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision.
Well-organized, flexible, and enjoys the administrative challenges of supporting an organization of diverse people.
Requirements:
Essential Duties and Responsibilities The essential functions include, but are not limited to the following:
Answers and directs telephone calls Retrieves mail at the post office minimum of 3x's per week Processes and distributes incoming mail Accurately enter all accounts payable invoices into company accounting software Responsible for filing paid invoices Responsible for entering basic accounting entries in the AP module such as voided checks After approval from the accountant, print vendor checks and mail Print shipping labels for shipments for the Shipping Coordinator Prepare Cost Invoice Analysis, daily and check for pricing accuracy Track all wood chip purchases and create an invoice for payables Help with local HR duties by getting necessary paperwork, sending documents to the HR manager, answering any questions from employees, keeping employee files current, etc.
Sends termination letters to management staff and to terminated employees Tracks employee boot and safety glasses reimbursements Setup pre-employment and random drug screens Step in as backup Shipping Coordinator when the role is open due to absence.
Assists plant manager and production manager as needed.
Minimum Qualifications (Knowledge, Skills, and Abilities) High School Diploma required Proficient in MS Office; particularly Excel and Word Proficient use of email and the internet Accurate keyboard skills Knowledge of office administration procedures Excellent oral and written communication skills Key Competencies:
Organization Dependability Attention to detail with a high level of accuracy Ability to multi-task and prioritize High level of discretion and judgment Competent math skills Initiative Contribute to a team effort by working with other team members throughout the multi-company organization Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Ability to physically move around the office environment.
Ability to hear, speak and sit up to 8 hours per day.
While performing the duties of the job, the employee is frequently required to use their hands and fingers to handle or feel.
The employee is regularly required to stand, walk and reach with hands and arms.
Specific vision abilities are required for this job including close and distant vision.
The noise level in the office work environment is usually quiet to moderate.
However, the noise level in the manufacturing plant area can vary, noise reduction protective equipment may be required at times.
Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Sardis, MS Sardis, MS Full-time Full-time Estimated:
$31.
4K - $39.
7K a year Estimated:
$31.
4K - $39.
7K a year 10 days ago 10 days ago 10 days ago Description:
Inca Presswood Pallets is a manufacturer of Engineered Molded Wood(TM) pallets, core plugs, and extruded wood blocks, along with other engineered wood products located in Sardis, MS.
We are currently looking for a qualified Administrative Assistant working primarily the day shift, full time with competitive pay, and excellent benefits including 401k and paid vacation.
Job Purpose:
The Administrative Assistant works in a support role to the Plant Manager, Accounting Manager, Corporate HR Manager, Shipping Coordinator, and Executive VP, as well as other company and corporate colleagues.
The successful Administrative Assistant is an energetic professional who doesn't mind wearing multiple hats.
Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision.
Well-organized, flexible, and enjoys the administrative challenges of supporting an organization of diverse people.
Requirements:
Essential Duties and Responsibilities The essential functions include, but are not limited to the following:
Answers and directs telephone calls Retrieves mail at the post office minimum of 3x's per week Processes and distributes incoming mail Accurately enter all accounts payable invoices into company accounting software Responsible for filing paid invoices Responsible for entering basic accounting entries in the AP module such as voided checks After approval from the accountant, print vendor checks and mail Print shipping labels for shipments for the Shipping Coordinator Prepare Cost Invoice Analysis, daily and check for pricing accuracy Track all wood chip purchases and create an invoice for payables Help with local HR duties by getting necessary paperwork, sending documents to the HR manager, answering any questions from employees, keeping employee files current, etc.
Sends termination letters to management staff and to terminated employees Tracks employee boot and safety glasses reimbursements Setup pre-employment and random drug screens Step in as backup Shipping Coordinator when the role is open due to absence.
Assists plant manager and production manager as needed.
Minimum Qualifications (Knowledge, Skills, and Abilities) High School Diploma required Proficient in MS Office; particularly Excel and Word Proficient use of email and the internet Accurate keyboard skills Knowledge of office administration procedures Excellent oral and written communication skills Key Competencies:
Organization Dependability Attention to detail with a high level of accuracy Ability to multi-task and prioritize High level of discretion and judgment Competent math skills Initiative Contribute to a team effort by working with other team members throughout the multi-company organization Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Ability to physically move around the office environment.
Ability to hear, speak and sit up to 8 hours per day.
While performing the duties of the job, the employee is frequently required to use their hands and fingers to handle or feel.
The employee is regularly required to stand, walk and reach with hands and arms.
Specific vision abilities are required for this job including close and distant vision.
The noise level in the office work environment is usually quiet to moderate.
However, the noise level in the manufacturing plant area can vary, noise reduction protective equipment may be required at times.
Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position.
Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or.
Estimated Salary: $20 to $28 per hour based on qualifications.
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